The Ukraine Reform Architecture Foundation is seeking a qualified specialist for the position:
- Administrative Assistant
The detailed job description (Terms of Reference) can be found at the link.
Main Duties and Responsibilities
Support in Financial and Inventory Administration
- Manage the end-to-end lifecycle of primary and supporting subcontractor documentation, including collection, systematic review for accuracy/completeness, and submission for authorization.
- Perform data entry into the accounting system and maintain a secure, organized filing system for all financial records.
- Maintain and regularly audit the organizational inventory, ensuring records remain accurate and up to date.
Operational & Team Support
- Act as the central point of contact between URAF, URA teams, and external subcontractors to streamline communication and procedural compliance.
- Advise on, process, and track internal team requests, ensuring all approvals are obtained and tasks are closed out in accordance with internal service-level agreements.
- Coordinate business travel arrangements and manage the reimbursement process. Support procurement activities in strict alignment with established organizational policies.
M365 Administration
- Manage Microsoft 365 user accounts and provide frontline support for data protection and information security protocols.
General Administration
- Oversee incoming and outgoing correspondence, manage delivery services, and coordinate with printing and maintenance contractors.
- Provide high-level administrative assistance to the URAF leadership as required to meet evolving organizational needs.
Ukraine Reforms Architecture Foundation (URA Foundation) is a non-governmental organization that provides operational support to Ukraine Reforms Architecture (URA)* project, a comprehensive technical assistance programme, deployed by the European Bank for Reconstruction and Development (EBRD), in partnership with the European Union, to support critical recovery and reform processes in Ukraine.
Submissions deadline: 23:59 (Kyiv time) on February 10, 2026.
Potential candidates should submit:
- Completed Application Form (in English)
- NDA Form (in Ukrainian)
- CV (in English)
- Contact details of three referees who, if contacted, can confirm the candidate's professional and/or educational background.
Please download the Application Form at the link, the NDA Form at the link.
The documents should be sent to hr@uraf.org.ua within the deadlines indicated.
Candidates who have submitted incomplete documents will not be considered.
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*URA is implemented with the financial assistance of the EBRD-Ukraine Stabilisation and Sustainable Growth Multi-Donor Account (MDA), contributors to which are Austria, Denmark, Finland, France, Germany, Italy, Japan, Latvia, Slovenia, the Netherlands, Norway, Poland, Sweden, Switzerland, the United Kingdom, the United States, and the European Union.
