The Ukraine Reform Architecture Foundation is seeking a qualified specialist for the position:
- Administrative Assistant
The detailed job description (Terms of Reference) can be found at the link.
Main Duties and Responsibilities
Support in Financial and Inventory Administration
- Manage the end-to-end lifecycle of primary and supporting subcontractor documentation, including collection, systematic review for accuracy/completeness, and submission for authorization.
- Perform data entry into the accounting system and maintain a secure, organized filing system for all financial records.
- Maintain and regularly audit the organizational inventory, ensuring records remain accurate and up to date.
Operational & Team Support
- Act as the central point of contact between URAF, URA teams, and external subcontractors to streamline communication and procedural compliance.
- Advise on, process, and track internal team requests, ensuring all approvals are obtained and tasks are closed out in accordance with internal service-level agreements.
- Coordinate business travel arrangements and manage the reimbursement process. Support procurement activities in strict alignment with established organizational policies.
M365 Administration
- Manage Microsoft 365 user accounts and provide frontline support for data protection and information security protocols.
General Administration
- Oversee incoming and outgoing correspondence, manage delivery services, and coordinate with printing and maintenance contractors.
- Provide high-level administrative assistance to the URAF leadership as required to meet evolving organizational needs.
Submissions deadline: 23:59 (Kyiv time) on June 7, 2026.
Potential candidates should submit:
- Completed Application Form (in English)
- NDA Form (in Ukrainian)
- CV (in English)
- Contact details of three referees who, if contacted, can confirm the candidate's professional and/or educational background.
Please download the Application Form at the link, the NDA Form at the link.
The documents should be sent to hr@uraf.org.ua within the deadlines indicated.
Candidates who have submitted incomplete documents will not be considered.
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Ukraine Reforms Architecture Foundation (URA Foundation) is a non-governmental organization that provides operational support to Ukraine Reforms Architecture (URA)[1] project, a comprehensive technical assistance programme, deployed by the European Bank for Reconstruction and Development (EBRD), in partnership with the European Union, to support critical recovery and reform processes in Ukraine.
